A Guide for Helping Travel Agents Choose the Best Wedding Resorts

best wedding resorts

Planning a destination wedding is an exciting journey for couples seeking a unique and memorable way to say “I do.” As a travel agent specializing in destination weddings, you play a crucial role in making these dreams come true.

One of the key decisions you’ll help your clients make is choosing the perfect resort to host their wedding group. In this guide, we’ll explore the essential elements that make a resort ideal for wedding groups and provide insights into what to look for when making this important decision.

Best Wedding Resorts: A Guide for Travel Agents

In my opinion, one of the things that helps me put my “seal of approval” on a resort is remembering that the wedding guests are spending their vacation time and money to celebrate with the couple. So, be mindful in selecting a place to give all guests a great and memorable experience outside of the wedding events.

Let’s jump into what to look for in a destination wedding resort!

🌟 Comprehensive Wedding Packages

A fantastic destination wedding resort for groups should offer comprehensive wedding packages. These packages often include ceremony and reception venues, various menu options, floral arrangements, photography, and more.

A well-rounded package simplifies the planning process for both you and the couple, ensuring that all essential elements are seamlessly integrated into the celebration.

🌟 Diverse and Stunning Venues

swimming pool view

Variety is the spice of life, and the same holds for wedding venues. Look for resorts that boast a range of breathtaking locations for ceremonies and receptions. Whether it’s a beachfront ceremony, a private rooftop, a garden celebration, or a ballroom reception, having diverse venue options allows couples to customize their wedding experience to suit their vision.

🌟 Dedicated Wedding Team

The presence of a dedicated wedding team at the resort can make a world of difference. A responsive and experienced team can assist with planning, coordinate logistics, and handle any unexpected hiccups that may arise. This support ensures that the couple and their guests can focus on enjoying the celebration without unnecessary stress.

🌟 Group-Friendly Accommodations

A resort that caters to wedding groups should offer accommodations suitable for various preferences and budgets. From intimate suites for the newlyweds to spacious family-friendly rooms, having a range of options ensures that guests can choose accommodations that suit their needs.

Two things I keep in mind regarding accommodations:

  1. Do they guarantee the bedding?
  2. Does the resort allow quad occupancy? And in this case, I prefer resorts with two queen beds, rather than two double beds.

🌟 Inclusive Amenities and Activities

Keep an eye out for resorts that go beyond the wedding day itself. Inclusive amenities and activities for wedding groups, such as spa services, group excursions, or themed events, add an extra layer of enjoyment to the overall experience. This not only enhances the wedding celebration but also creates lasting memories for everyone involved.

Pro tip: Since there is typically a stop time for wedding celebrations at around 10:00 PM, selecting a resort that has things happening late at night for an after-party is a good fit for some groups.

🌟 Accessibility and Logistics

Consider the ease of travel, especially if guests will be traveling from various locations. Proximity to airports, ease of transportation, and straightforward logistics can significantly contribute to a smoother and more enjoyable experience for the entire wedding group.

While couples may want something unique and off-the-beaten-path, make sure you paint the picture of what that would look like to their guests who are traveling to celebrate with them.

Any time that a wedding group will likely only stay for 3 nights, I recommend a location that allows that group to maximize their time at their destination. 

For guests who have limited mobility, make sure the resort will have the services and layout that are conducive to a great vacation experience.

I was at a very hilly resort where a wedding guest had a scooter. I recognized that this may be an issue, and she said she couldn’t attend some of the events because the scooter couldn’t make the trek.

🌟 Reputation and Reviews

Do your research on the resort’s reputation and read reviews from couples who have tied the knot there. Positive testimonials can provide valuable insights into the overall experience, service quality, and the resort’s commitment to creating magical wedding moments.

Also, factor in if they are travel agent-friendly. In other words, do they work well with agents, or do they throw you under the bus if they make a mistake?

🌟 Customization Options

Every couple envisions a unique wedding celebration. A resort that allows for customization and personalization of wedding packages ensures that each wedding is a one-of-a-kind experience. Whether it’s unique décor, special themes, or personalized menus, the ability to tailor the celebration adds a special touch to the wedding.

Even if a couple would prefer to select a themed package, there may be a few custom touches they’d like to make. Working with a resort that allows that is always best.

🌟 Weather Considerations

Destination weddings often involve different climates and weather conditions. Ensure that the chosen resort takes weather considerations into account and has backup plans for outdoor events. This foresight can prevent weather-related disruptions and ensure a seamless celebration.

A good backup plan is critical so for the sake of my destination wedding couples get a covered or indoor option that they like; it is good to find out how many weddings are happening around the same time frame.

I prefer to work with resorts that only host one to two weddings per day to ensure my clients receive the undivided attention of the wedding team.

🌟 Value Driven

While destination weddings can be luxurious, it’s crucial to consider budget constraints. Look for resorts that offer value for money, providing excellent services and amenities without breaking the bank. Finding a balance between quality and affordability ensures a positive experience for both the couple and their guests.

Bonus tip: where possible, work with a resort that doesn’t “whore” itself on the internet. You don’t want to be battling prices all the time! It benefits the wedding couple more for the guests to book with the group and it ensures that the guests are included in the wedding events without any additional fees.

Wrap Up

In conclusion, selecting the right destination wedding resort for groups involves thoughtful consideration of various factors. By focusing on comprehensive wedding packages, diverse venues, a dedicated wedding team, group-friendly accommodations, inclusive amenities, accessibility, reputation, customization options, weather considerations, and value-driven options, you can guide your clients toward a resort that creates the perfect backdrop for their special day. Happy planning, and here’s to making dreams come true in paradise!

If you’re a travel agent who specializes in honeymoons and destination weddings, and you’re ready to learn from the best, invest in yourself, break through barriers, and unleash your true potential as a destination wedding and honeymoon travel specialist, then I encourage you to check out our exclusive membership, Academy Pro!

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